Job Description

Procurement Officer – National Agricultural Export Development Board (NAEB)

The National Agricultural Export Development Board (NAEB) is inviting qualified and motivated professionals to apply for the position of Procurement Officer in Kigali, Rwanda. This opportunity is ideal for candidates seeking procurement jobs in Rwanda, supply chain management careers, tender management positions, public procurement vacancies, contract management roles, and logistics administration opportunities in the government sector.

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Job Overview

• Position: Procurement Officer
• Company: National Agricultural Export Development Board (NAEB)
• Location: Kigali, Rwanda
• Employment Type: Full-Time
• Industry: Government / Agriculture / Procurement & Supply Chain

About NAEB

The National Agricultural Export Development Board (NAEB) is a public institution focused on promoting agricultural exports, improving market access, and strengthening Rwanda’s agricultural value chain. The organization works closely with stakeholders to support sustainable agriculture, export growth, procurement transparency, and institutional efficiency.

Job Summary

The Procurement Officer will support procurement planning, tendering processes, supplier management, contract administration, and compliance with government procurement policies. The successful candidate will ensure transparent and efficient procurement operations while supporting organizational goals and maintaining high professional standards.

This role is suitable for professionals with expertise in procurement management, contract negotiation, supplier evaluation, tender administration, logistics coordination, and public sector procurement systems.

Key Responsibilities

Procurement Planning & Coordination

• Prepare and update procurement plans
• Monitor implementation of procurement schedules
• Coordinate procurement activities with departments
• Develop procurement tracking and reporting tools
• Maintain procurement records and filing systems

Tendering & Supplier Management

• Prepare bidding documents and tender notices
• Manage requests for quotations and expressions of interest
• Maintain supplier and contractor databases
• Conduct market assessments and supplier evaluations
• Support contract negotiations and procurement compliance

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Contract & Compliance Administration

• Draft and review contractual documents
• Monitor supplier performance and service delivery
• Ensure compliance with procurement laws and policies
• Support procurement audits and reporting processes
• Participate in bid evaluation activities as required

Reporting & Documentation

• Prepare weekly and monthly procurement reports
• Maintain transparency and accountability in procurement activities
• Develop procurement monitoring tools and progress reports
• Ensure proper documentation of contracts and tenders

Educational Qualifications

Applicants should possess:

• Bachelor’s Degree in:
  • Procurement
  • Purchasing and Supply Chain Management
  • Logistics Management
  • Business Administration
  • Or related fields

Preferred Certifications

• Chartered Institute of Procurement & Supply (CIPS)
• Additional procurement or contract management certifications

Added Advantage

• Experience using the Umucyo e-procurement system
• Public sector procurement experience

Experience Requirements

Required Experience

• Experience in procurement operations
• Knowledge of tendering and contract processes
• Understanding of supply chain management principles
• Experience in supplier and vendor coordination

Preferred Experience

• Public procurement environment exposure
• Government procurement systems experience
• Contract negotiation and compliance monitoring
• Procurement planning and reporting

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Required Skills and Competencies

• Strong negotiation and sourcing skills
• Analytical and problem-solving abilities
• Knowledge of procurement procedures and policies
• Contract drafting and management expertise
• Attention to detail and organizational skills
• Communication and interpersonal abilities
• Supplier relationship management
• Risk assessment and mitigation capabilities
• Ability to work under pressure
• Team collaboration and coordination skills
• Fluency in English and/or French

Salary and Benefits

NAEB offers a competitive government-sector compensation package which may include:

• Attractive monthly salary
• Public service employment benefits
• Career development opportunities
• Professional procurement training
• Exposure to government procurement systems
• Collaborative and structured work environment
• Opportunities for advancement in procurement and logistics management

Training & Professional Development

Selected candidates may receive:

• Procurement policy and compliance training
• Tender evaluation workshops
• Contract management training
• Supply chain optimization coaching
• Public procurement procedures orientation
• Risk management and supplier performance training
• E-procurement system development sessions

Why Join NAEB?

This opportunity allows professionals to:

• Work within a respected government institution
• Gain experience in public procurement systems
• Develop expertise in supply chain and contract management
• Contribute to Rwanda’s agricultural export growth
• Build long-term careers in procurement and logistics
• Work in a professional and compliance-focused environment

Application Process

Interested applicants should submit:

• Motivation Letter
• Detailed CV with at least three referees
• Academic certificates and degrees
• Professional certificates
• National ID copy
• Work service certificates

Important Instructions

• The Job Title must appear as the email subject
• All application documents should be combined into one PDF file
• Only shortlisted candidates will be contacted

Equal Opportunity Statement

NAEB values professionalism, integrity, transparency, and equal opportunity employment. Qualified candidates with strong procurement, supply chain, and contract management expertise are encouraged to apply.