Procurement Officer Job at Rutongo Mines Ltd Rwanda

Company: Rutongo Mines Ltd
Location: Rwanda
State/Region: Northern Province, Rulindo District
Job Type: Full-Time
Department: Supply Chain / Procurement
Reports To: Procurement Supervisor
Industry: Mining / Logistics / Supply Chain / Procurement
Application Deadline: 27 Jan 2027 at 5:00 PM

Rutongo Mines Ltd, a leading tin mining company located in Masoro Sector, Rulindo District, Northern Province, Rwanda, is seeking a qualified and experienced Procurement Officer to join its Supply Chain Department. This opportunity is ideal for professionals looking to advance their careers in procurement jobs, supply chain management, logistics careers, vendor management, contract administration, purchasing management, sourcing, inventory control, mining jobs, and operations management.

Candidates searching for updated employment opportunities in Rwanda may also explore procurement jobs in Rwanda for similar vacancies in procurement, logistics, mining, and operations sectors.

Procurement Officer Job at Rutongo Mines Ltd Rwanda

Job Overview

The Procurement Officer will be responsible for managing the sourcing, procurement, and acquisition of goods, services, and works in line with company procurement policies and compliance standards. The role focuses on ensuring cost efficiency, supplier performance, quality assurance, contract management, strategic sourcing, and timely delivery to support company operational goals.

This position is suited for professionals with expertise in procurement planning, supplier negotiation, purchase order management, contract administration, ERP systems, inventory planning, and supply chain optimization.

Key Job Responsibilities (JD)

1. Procurement Planning & Execution

• Assist in preparing and implementing annual procurement and purchasing plans
• Source, assess, and evaluate suppliers based on pricing, quality, lead time, and reliability
• Prepare and issue Request for Quotations (RFQs), Request for Proposals (RFPs), and Purchase Orders (POs)
• Ensure procurement activities comply with organizational procurement procedures and legal requirements
• Support strategic sourcing initiatives for operational efficiency and cost reduction

2. Supplier & Vendor Management

• Maintain and regularly update supplier and vendor databases
• Conduct supplier evaluations and performance monitoring
• Negotiate pricing, payment terms, service agreements, and delivery schedules
• Build strong professional relationships with suppliers and service providers
• Resolve vendor-related issues and support dispute management where necessary

3. Contract Management

• Draft, review, and monitor procurement contracts and agreements
• Track supplier compliance and contract obligations
• Coordinate renewals, amendments, and supplier performance reviews
• Ensure procurement contracts align with company procurement guidelines

4. Cost Control & Quality Assurance

• Analyze market pricing trends to improve procurement cost efficiency
• Conduct supplier benchmarking and market analysis exercises
• Ensure procured goods and services meet required technical and quality standards
• Support initiatives for cost savings and operational improvements

5. Documentation & Reporting

• Maintain accurate procurement records and purchasing documentation
• Prepare procurement performance reports for management review
• Assist during internal and external procurement audits
• Ensure complete filing of procurement and contract records

6. Compliance, Ethics & Safety

• Ensure transparent procurement processes aligned with ethical procurement practices
• Promote compliance with anti-corruption, environmental, and workplace safety standards
• Ensure procurement aligns with company governance and regulatory requirements

Professionals interested in procurement specialist jobs, supply chain careers, purchasing officer jobs, logistics management roles, contract management careers, inventory management positions, and vendor relationship management opportunities may find this role highly rewarding.

Educational Requirements

Candidates should possess:

• Bachelor’s Degree in Procurement, Supply Chain Management, Business Administration, Logistics, Commerce, or a related discipline
• Professional certification such as CIPS (Chartered Institute of Procurement & Supply) or ISM (Institute for Supply Management) will be an added advantage
• Additional training in contract management, procurement compliance, ERP systems, or vendor negotiation is desirable

Experience Requirements

• Minimum 3–5 years of professional experience in procurement, purchasing, logistics, or supply chain management
• Experience in mining, manufacturing, construction, logistics, or industrial operations is advantageous
• Strong understanding of procurement procedures, supplier negotiations, contract administration, and sourcing strategies
• Experience working with ERP systems such as SAP, Oracle, or related procurement software preferred

For professionals exploring international procurement and supply chain opportunities, additional vacancies may be found at procurement jobs in Ghana across mining, logistics, manufacturing, and industrial sectors.

Required Skills & Competencies

The ideal candidate should demonstrate:

• Strong negotiation and vendor management skills
• Excellent verbal and written communication skills
• Advanced analytical and problem-solving capabilities
• High ethical standards and professional integrity
• Strong organizational and multitasking abilities
• Attention to detail and compliance awareness
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint)
• Knowledge of ERP and procurement management systems
• Ability to work effectively under pressure and meet deadlines

Salary & Benefits

Salary: Competitive / Negotiable (Based on experience and qualifications)

Additional Benefits May Include:

• Professional training and career development opportunities
• Exposure to large-scale mining and industrial procurement operations
• Career progression in procurement and supply chain management
• Hands-on experience in contract administration and vendor management
• Supportive professional working environment

Candidates looking for procurement, logistics, and mining opportunities beyond Rwanda can also review regional openings at procurement jobs in Egypt for supply chain and purchasing careers.

Training & Career Development

The selected Procurement Officer may receive professional training in:

• Procurement planning and sourcing strategies
• Contract negotiation and vendor relationship management
• Supply chain optimization and inventory planning
• ERP procurement systems and reporting tools
• Compliance management and procurement ethics
• Cost reduction and supplier performance evaluation

Required Application Documents

Applicants must submit the following documents in one single file attachment:

• Motivation Letter addressed to the General Manager of Rutongo Mines Ltd explaining suitability for the role
• Updated Curriculum Vitae (CV) with three referees
• Copies of academic and professional training certificates
• Copies of relevant employment/work certificates
• Copy of National ID or identification document

Application Deadline: 27 Jan 2027 at 5:00 PM

Only shortlisted candidates will be contacted. Late applications will not be considered.