Finance & Administration Manager Job at SOS Children’s Villages Rwanda

Company: SOS Children’s Villages Rwanda
Job Position: Finance & Administration Manager
Department: Finance & Administration
Location: Kigali, Rwanda
Employment Type: Full-Time (Management Position)
Contract Type: Fixed-Term Contract (One Year Renewable)
Industry: NGO / Social Enterprise / Finance & Administration
Experience Required: 5–7 Years
Education Required: Bachelor’s Degree in Finance, Accounting, Business Administration, or Related Field
Salary: Competitive / Not Disclosed

Job Overview

SOS Children’s Villages Rwanda is seeking an experienced and results-driven Finance & Administration Manager to support Impact Solutions Rwanda, CBC, a registered social business established to manage income-generating and service delivery operations including schools, guest houses, bakeries, training centers, farms, and events management.

This leadership opportunity is ideal for professionals experienced in financial management, accounting, NGO finance, payroll administration, compliance management, budgeting, internal controls, procurement support, audit coordination, and business administration.

The selected candidate will oversee finance, human resources, administration, reporting, compliance, and operational systems to ensure financial sustainability and strong internal governance.

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About the Organization

SOS Children’s Villages Rwanda operates through Impact Solutions Rwanda, CBC, a social business model supporting sustainable service delivery while aligning with the mission and values of child welfare, education, protection, and community development.

The organization focuses on financial sustainability, operational excellence, social impact, education support, child protection, administration management, and institutional growth.

Job Summary

The Finance & Administration Manager will oversee all financial operations, payroll systems, compliance processes, internal controls, office administration, procurement coordination, human resources management, and financial reporting.

The role supports organizational sustainability by ensuring transparency, financial integrity, strong governance, and strategic decision-making while maintaining compliance with Rwandan statutory requirements and organizational policies.

Key Job Responsibilities

1. Financial Management & Reporting

The successful candidate will:

• Plan and oversee financial operations, accounting, and budgeting
• Prepare:
  • Annual budgets
  • Cash flow forecasts
  • Financial projections
• Produce:
  • Monthly financial reports
  • Quarterly reports
  • Annual management reports
• Monitor school income, expenditures, and financial reconciliations
• Ensure accurate bookkeeping and accounting systems
• Support strategic financial planning and cost control

Candidates experienced in financial reporting, budgeting, accounting systems, cash flow management, reconciliation, financial planning, and donor compliance are strongly encouraged to apply.

2. Internal Controls & Compliance

Responsibilities include:

• Developing and maintaining robust internal control systems
• Ensuring compliance with:
  • Tax regulations
  • Labor laws
  • Financial policies
• Coordinating internal and external audits
• Supporting implementation of audit recommendations
• Enforcing anti-fraud and anti-corruption standards
• Strengthening financial transparency and governance

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3. Payroll & Payments Management

The role includes:

• Managing payroll processing for teaching and non-teaching staff
• Overseeing statutory deductions and tax filings
• Monitoring:
  • Vendor payments
  • Supplier invoices
  • Service provider settlements
• Ensuring payment accuracy and compliance

4. Human Resource, Administration & Office Management

The Finance & Administration Manager will:

• Oversee:
  • Office administration
  • Records management
  • Logistics support
• Supervise recruitment and staff performance management
• Support employee development and workplace relations
• Manage procurement-related documentation and payment verification
• Ensure proper filing systems and administrative compliance

5. Systems, Policies & Process Improvement

Responsibilities include:

• Leading the development of finance and administration SOPs
• Optimizing payroll and financial management systems
• Driving automation and operational efficiency
• Improving reporting and documentation standards

6. Stakeholder Coordination & Advisory Role

The selected candidate will:

• Act as the finance liaison between:
  • ISR-CBC
  • Auditors
  • Regulators
  • SOS Children’s Villages Rwanda
• Provide financial analysis and strategic recommendations
• Support school and program managers with compliance guidance

7. Team Leadership & Capacity Building

Key responsibilities include:

• Supervising finance and administration staff
• Conducting performance evaluations
• Supporting employee professional development
• Promoting accountability, teamwork, and service excellence

Educational Qualifications

Applicants should possess:

• Bachelor’s Degree in:
  • Finance
  • Accounting
  • Business Administration
  • Economics
  • Commerce
  • Related disciplines

Professional Certifications (Added Advantage)

• ACCA
• CPA
• Chartered Accounting qualifications
• Financial Management Certifications

Experience Requirements

Candidates should have:

• Minimum 5–7 years of experience in:
  • Finance management
  • Administration leadership
  • Payroll systems
  • Compliance management
  • NGO or social enterprise operations

Preferred Experience

• NGO finance and donor-funded projects
• Financial reporting and budgeting
• HR administration and procurement support
• Audit coordination and compliance monitoring

Required Skills and Competencies

The ideal candidate should possess:

• Strong financial analysis and reporting skills
• Leadership and team management expertise
• Excellent communication and stakeholder engagement abilities
• High level of integrity and accountability
• Strong organizational and administrative capabilities
• Proficiency in accounting software and MS Office
• Strong problem-solving and decision-making skills
• Ability to work in child-focused and mission-driven environments

Salary and Benefits

The salary for this role is competitive and not publicly disclosed, depending on qualifications, NGO experience, and professional certifications.

Benefits May Include:

• Competitive remuneration package
• Professional leadership development
• Health and wellness support
• Paid annual leave
• Exposure to NGO and social enterprise management
• Career growth opportunities
• Professional training and certification support

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Training and Career Development

Selected candidates may receive training in:

• Financial leadership and governance
• NGO financial compliance
• Payroll and financial systems optimization
• Audit preparation and reporting
• Human resource management
• Strategic planning and stakeholder engagement
• Process improvement and automation

This position offers career growth into roles such as Senior Finance Manager, Finance Director, Administration Director, Operations Manager, NGO Finance Lead, Chief Finance Officer (CFO), and Social Enterprise Manager.

Why Join SOS Children’s Villages Rwanda?

Joining SOS Children’s Villages Rwanda offers an opportunity to contribute to a mission-driven organization focused on childcare, education, financial sustainability, community development, and social impact while building a rewarding leadership career in finance, administration, and nonprofit management.