Job Description

HR and Administration Manager at Rwanda Medical Supply Limited – Kigali

Company: Rwanda Medical Supply Limited
Position: HR and Administration Manager
Location: Kigali, Rwanda
Job Type: Full-Time
Employment Type: Permanent
Industry: Healthcare / Medical Supply / Human Resources / Administration
Experience Required: 3–4 Years
Education Required: Diploma
Salary: Competitive / Attractive Salary Package
Workplace Type: Office-Based
Vacancies: 4
Reports To: Senior Management / Operations Director
Application Deadline: end of 2026

Job Overview

Rwanda Medical Supply Limited is seeking a motivated and experienced HR and Administration Manager to oversee daily human resource operations and administrative activities in Kigali, Rwanda. This role is ideal for professionals with practical expertise in human resources, office administration, employee engagement, recruitment, payroll coordination, staff welfare, compliance management, and workplace operations.

The selected candidate will play an important role in maintaining efficient administrative systems, supporting employee performance, and ensuring smooth HR operations in a professional healthcare environment. Candidates interested in HR manager jobs in Rwanda, administration manager careers, office administration jobs, recruitment jobs, employee relations careers, and healthcare administration opportunities are encouraged to apply.

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Key Job Responsibilities (JD)

Human Resource Management

• Support and implement HR policies, procedures, and employee management systems.
• Coordinate recruitment, onboarding, staff documentation, and induction programs.
• Maintain employee records, attendance systems, leave tracking, and HR files.
• Assist with employee retention, engagement, and workplace culture initiatives.

Administration & Office Operations

• Manage day-to-day office administration and support smooth operational workflows.
• Ensure proper management of office records, filing systems, and internal communications.
• Coordinate office logistics, procurement requests, and administrative support services.

Employee Relations & Workplace Support

• Promote positive workplace relationships and employee engagement.
• Assist in addressing employee concerns, grievances, and disciplinary matters professionally.
• Support employee welfare and workplace satisfaction initiatives.

Payroll & Compliance Coordination

• Support payroll preparation, attendance monitoring, and benefits coordination.
• Ensure HR practices align with company procedures and workplace regulations.
• Maintain confidentiality of employee records and organizational information.

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Training & Staff Development

• Identify employee training requirements and coordinate staff development programs.
• Organize workplace orientation, HR compliance sessions, and skill-building workshops.
• Monitor training effectiveness and staff performance improvements.

Reporting & Administrative Support

• Prepare HR and administrative reports for management review.
• Support departmental coordination and assist leadership with operational improvements.
• Maintain professional communication between departments and employees.

Education Requirements

Applicants must possess:

• Diploma in Human Resource Management, Business Administration, Office Administration, Public Administration, Management, or a related discipline.
• Additional certifications in Human Resources, Administration, Payroll Management, or Employee Relations will be considered an added advantage.

Experience Requirements

• Minimum 3–4 years of professional experience in human resources, office administration, recruitment, employee management, payroll coordination, or administrative operations.
• Previous experience within healthcare, medical supply, corporate administration, NGOs, logistics, or service organizations preferred.
• Practical experience in HR documentation, staff coordination, office management, and employee relations is beneficial.

Required Skills & Competencies

• Strong human resource and administration skills
• Employee relations and communication expertise
• Recruitment and onboarding knowledge
• Payroll coordination and record management skills
• Organizational and multitasking abilities
• Leadership and teamwork capabilities
• Problem-solving and conflict management skills
• Computer literacy including Microsoft Office and HR systems
• Professional ethics and confidentiality management

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Salary & Benefits

Salary: Attractive and competitive salary package based on qualifications, work experience, and company structure.

Benefits May Include:

• Professional development opportunities
• HR and leadership training programs
• Paid leave and company benefits
• Career advancement opportunities
• Supportive and professional work environment
• Performance-based incentives

Training & Professional Development

Rwanda Medical Supply Limited may provide training programs in human resource management, employee engagement, workplace compliance, payroll administration, office operations, leadership development, recruitment strategies, communication skills, and organizational management to enhance employee growth and workplace performance.

Why Join Rwanda Medical Supply Limited?

Joining Rwanda Medical Supply Limited offers an opportunity to grow professionally in a dynamic healthcare and medical supply environment while building expertise in HR operations, workforce administration, office management, recruitment, employee engagement, and organizational development.