Job Description

Administrative Assistant Jobs at Protestant University of Rwanda

Company: Protestant University of Rwanda (PUR)
Position: Administrative Assistant – Faculty of Development Studies (FDS)
Location: Rwanda (Kigali)
Employment Type: Full-Time
Contract Type: Fixed-Term Contract (55 Months)
Contract Period: May 2026 – December 2028
Industry: Education / Administration / University Operations / Secretarial Services
Salary: Not Specified

Job Overview

The Protestant University of Rwanda (PUR) is inviting applications from qualified and proactive professionals for the position of Administrative Assistant within the Faculty of Development Studies (FDS). This opportunity is ideal for candidates seeking administrative assistant jobs, university administration careers, office management positions, secretarial jobs, education sector employment, and academic support roles.

The selected candidate will provide administrative and operational support to ensure efficient faculty operations, assist students and academic staff, coordinate meetings, maintain records, and support faculty activities. This position is suitable for professionals interested in office administration, student support services, records management, university operations, and academic coordination.

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Job Purpose

The Administrative Assistant will support the Faculty of Development Studies (FDS) by ensuring smooth daily office operations, maintaining accurate administrative systems, and assisting the Dean and faculty members in academic and operational activities.

The role requires strong organizational skills, attention to detail, communication abilities, and professional integrity while supporting students, staff, and faculty programs.

Key Job Responsibilities

Office Administration and Coordination

• Coordinate daily faculty office operations and administrative workflows.
• Handle incoming correspondence, emails, and official faculty communications.
• Monitor and manage office supplies and faculty administrative resources.
• Support efficient office organization and operational effectiveness.

Student Support Services

• Serve as the first point of contact for student inquiries related to academic programs and faculty procedures.
• Provide guidance on faculty administrative requirements and student support processes.
• Assist students with information regarding internships, field studies, and faculty activities.

Records and Database Management

• Maintain and update student records, attendance logs, and faculty databases.
• Ensure proper filing and secure management of confidential academic information.
• Organize faculty documentation and maintain accurate administrative records.

Meeting and Event Coordination

• Schedule faculty meetings and appointments.
• Prepare meeting agendas and record official meeting minutes.
• Support workshops, faculty events, seminars, internships, and student field activities.

Administrative and Operational Support

• Assist the Dean and faculty staff with day-to-day administrative duties.
• Support communication between departments and academic teams.
• Ensure compliance with institutional procedures and policies.

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Educational Qualifications

Applicants should possess:

• A Bachelor’s Degree in one of the following disciplines:
  • Office Management
  • Public Administration
  • Development Studies
  • Natural Resources and Environment Management
  • Peace and Conflict Studies
  • Business Administration and Management
  • Or another related field

Preferred Additional Qualifications

Candidates with certifications or additional training in the following areas may have an advantage:

• Office Administration
• Secretarial Management
• Digital Communication Tools
• Records Management
• Administrative Systems

Experience Requirements

Candidates should have:

• Previous 3 years experience in an administrative or secretarial role.
• Experience working in a university or academic environment is highly desirable.
• Experience in office coordination, student support, scheduling, or administrative management will be an advantage.

Required Skills and Competencies

The ideal candidate should demonstrate:

Technical Skills

• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Familiarity with digital communication and administrative tools.
• Ability to maintain records and organize office systems.

Professional Skills

• Strong organizational and time-management abilities.
• Excellent written and verbal communication skills in English.
• High level of professionalism and integrity.
• Ability to multitask and work efficiently in an academic setting.

Personal Competencies

• Detail-oriented and proactive approach to work.
• Strong interpersonal and teamwork skills.
• Problem-solving and administrative coordination abilities.
• Ability to manage confidential information responsibly.

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Salary and Employee Benefits

Salary: Not specified by the employer.

Potential Career Benefits

Employees may receive:

• Professional experience within a respected university institution
• Exposure to academic administration and faculty operations
• Career development in higher education management
• Opportunities to strengthen office management and coordination skills
• Experience supporting student and faculty engagement

Contract Duration and Work Schedule

Contract Duration: 55 Months
Employment Period: May 2026 – December 2028
Employment Type: Full-Time

Required Application Documents

Interested applicants must submit the following documents:

• Application Letter in English
• Updated Curriculum Vitae (CV) in English
• University Degrees and Relevant Certificates
• Copy of National ID or Valid Passport (for non-Rwandan applicants)

Important:
All required documents must be scanned and submitted as one single PDF document.

Application Deadline

Deadline: 15 February 2027

Only shortlisted candidates will be contacted for further stages of the recruitment process.

Why Join Protestant University of Rwanda (PUR)?

Joining PUR offers an exciting opportunity to build a rewarding career in higher education administration, office management, academic support, student services, and university operations while contributing to a mission-driven institution inspired by ethics, research, and societal development.